Renters can place multiple equipment orders under the same order number. As a lessor, you can send tailored quotes for these types of requests. This means you don't need to send a separate quote for each piece of equipment; you can bundle several units into one quote. This allows you to charge a single transport fee for multiple machines.
Requests for multiple equipment units follow the "Quotes process". You can finalize and invoice a quote once the rental period for all the equipment in your quote has ended.
Requests overview
In the overview, you’ll always see how many machines are involved, and you can make it collapse to expand this further.
When you click on a card, you’ll see the usual order summary. In this case, you'll see several machines listed at the top. You can view the requested specifications, accessories, and rental period for each.
If a machine hasn’t been booked yet, one will always be selected (highlighted in yellow). At the bottom, you’ll see the associated equipment. You can switch between requested equipment by clicking on the other request at the top or selecting the correct request in the dropdown at the bottom right.
Creating a Quote
The goal is to create one or more quotes by adding your machines to a provisional quote for the different requests. Once your provisional quote is ready, you can finalize it and send it to the renter.
At the bottom, your "matched" equipment for one of the requests will be selected. By clicking "Add" next to a machine, you add it to the quote you're preparing. If several machines of the same type were requested, you’ll sometimes need to indicate how many machines of that model you want to include in the quote. You can also offer different models in one provisional quote.
You’ll see that the equipment now appears in the "Preliminary Quote" box, and the next requested machine will automatically open. You’ll know a requested machine has been added to your provisional quote when a green checkmark appears.
When your provisional quote is ready, click "Create Quote." This opens a new screen where individual rates for each machine can be entered. You can also add comments and other information.
For requests involving transport, you’ll be asked to provide one transport price per quote. Finally, click the blue "Send Quote" button, and the renter will be notified as usual.
All sent quotes will still be shown and can be viewed in detail if necessary.
Important tip!
The renter may have requested more equipment than what your company offers. Additionally, other lessors can send quotes. The renter will then make a selection from different quotes to best meet their needs.
Therefore, it can be helpful to provide more than one quote for multiple pieces of equipment so the renter can easily create their optimal combination. Here's an example:
A renter requests the following equipment:
1x toilet |
1x Scissor lift |
1x Mini excavator |
Lessor A has the following available:
toilet |
Scissor Lift |
Verhuurder B has the following available:
Scissor lift |
Mini excavator |
If each lessor only sends one quote with the two available machines, the renter won't be able to book everything they need. However, if both lessors also provide quotes for the individual pieces of equipment, the renter can create their desired combination. This way, everyone wins.
Less optimal situation:
Better situation:
As you can see the customer could for example combine offer 1 and 4 to reach an optimal price and satisfy its requirements.
Period changes:
Once one or more quotes have been accepted, you can follow up as usual. The main difference now is that multiple quotes can be attached to a single order, and several pieces of equipment can be attached to one quote.
A renter can request a period change for multiple machines simultaneously or individually. As the lessor, you can still decide whether or not to approve the change. Always check which machines are involved! It may not cover the entire order.
Currently, period changes can only be approved or denied per complete quote. If you only want to approve part of the change, please contact us so we can work with the renter to find the best solution.
Bullswap tries to automatically calculate indicative extra transport costs by estimating the number of additional trips. When finalizing the transaction as the lessor, you always have the option to adjust the number of charged extra transports if needed.
Finalizing and invoicing
Finalizing the rental of equipment as the lessor is done per quote. If one or more pieces of equipment from a quote have already been picked up, any additional costs should be charged at the end of the entire quote through the platform.
However, invoices to Bullswap can be sent earlier if this works more conveniently, such as for rentals over longer periods.