You can manage transport rates under the "Transport" tab in the Machinery section. Here, you define applicable transport rates and specify the regions and equipment for which you'd like to receive rental requests.
Bullswap allows the creation of Transport Categories.
Each transport category can contain multiple geographic pricing zones (regions).
A geographic pricing zone is a collection of postal codes that follow the same transport rate and pricing logic.
Example: A transport category may contain multiple geographic pricing zones
Why is this important?
- Faster quotes: When a transport rate is known, it's automatically prefilled in quotes, saving you time. You can still manually change it during quote creation.
Fewer irrelevant requests: You’ll only receive requests for locations within your defined geographic zones. For example, if you only set zones in Belgium, you won’t get requests from France. You can also restrict long-distance requests to longer rental durations.
More direct bookings: You’re only eligible for direct bookings when a category and region have day, week, and month transport rates set. In a direct booking, rental and transport prices are auto-filled — you just need to confirm. The machine is immediately booked as the customer already confirmed. (See Renting – Direct Bookings.)
⚠️ Rates must be accurate — you cannot change them after a request is received.
What are Transport Categories ?
Each machine can be assigned to one transport category. This category defines the transport rates per region.
Read more about assigning transport categories.
You’ll need more than one transport category if your transport pricing varies by machine type — for example, one category for machines under 2.5T and another for machines over 2.5T.
Example:
Transport Category >2.5 Ton has the following geographic zones:
Zone 1 – Province of Antwerp = all postcodes starting with BE-2
Day: €200, Week: €100, Month: €100Zone 2 – East Flanders = all postcodes starting with BE-9
Day: €100, Week: €50, Month: €50Zone 3 – Rest of Belgium
No fixed transport rates — "Price on request"
How to Add or Edit Transport Categories
In the top right, you can add a new transport category.
You must first add at least one depot.
Two options:
Use the widget – It creates zones based on aerial distance from your depots. You can refine regions and prices afterward.
Manual setup – Click on the map or use the country/postcode tree to add regions.
Give the new category a name (internal use only), then add or edit regions.
⚠️ Don’t forget to update the rates — default is €0.
Click Save when done.
⚠️ After saving, assign machines to the correct transport category.
You can edit a category later. Deletion is only possible if no machines are linked to it.
Adding or Editing a Region
A region is a set of postal code zones sharing the same pricing and logic. You can name it for easier reference (e.g., by province or distance).
We use standard pricing tiers: day (<5 rental days), week (<20 rental days), and month (>=20 rental days), though exceptions are possible (See "Machinery"). Some rental companies offer lower transport rates for longer rentals, but the three rates often are the same.
When creating a quote, these rates are automatically prefilled based on the category and region.
Use “Price on request” if you can’t give fixed rates but still want to receive requests.
Machines in these regions are excluded from direct booking, and may receive fewer requests where there's already sufficient local supply.
For distant regions, you can set a minimum rental duration to receive requests. This is often used in combination with “Price on request” and reduces the number of irrelevant requests.
⚠️ If a category does not include a postcode, you will not receive requests from that area.
To handle long-distance or flexible requests, create a broader region with “Price on request.”
⚠️ Transport prices must include all costs, such as road taxes or kilometer surcharges.
Selecting Postal Codes:
We use a tree structure for selecting postcodes.
You can select:
All postcodes in Belgium by checking the box next to “BE”
A province by checking, e.g., “BE-1” (all codes starting with 1)
Specific postcode ranges like “BE-10”
Deeper levels depending on the country
Alternatively, click on the map to (de)select postcode areas.
Once a region is complete, you can add another or save.
Transport Using Hourly Rates
You can also create a transport category that uses hourly pricing instead of fixed rates. Select "Hourly rate", choose your regions, and enter the hourly rate.
Hourly transport rates are not binding and can be changed per quote. However, fixed rates are preferred for request matching. Using hourly rates:
Reduces the number of incoming requests
Excludes the machine from direct bookings
When quoting a machine in an hourly transport region, you don’t need day/week/month prices.
The system auto-fills the hourly rate and lets you adjust it.
We’ll ask for actual transport hours at rental completion to finalize the invoice.